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Indexing prepares the content of a Source so Athena can find relevant passages when you work in the matching Project or workspace context.

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What Athena processes

Athena processes the content of supported Source files and web pages, including:
  • Text and Markdown files
  • Word documents and PDFs
  • CSV and Excel spreadsheets
  • JPG, JPEG, and PNG images
  • Web pages added by URL
The Source itself remains listed in the Sources area while its content is being prepared. A Source appearing in the list does not necessarily mean it is ready to use in a response.

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When indexing happens

Indexing happens after you add or change Sources. It can also occur after content created by another Athena workflow is added to a Project’s Sources. For a newly added Source:
  1. Add the file or URL to the correct Source location.
  2. Athena prepares the content for search.
  3. The Source becomes available to Athena in its permitted context.
Allow a short delay after adding or updating a Source before asking Athena about it. If Athena cannot find the material immediately, check that you added it to the intended scope and try again later.

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Web pages may fail to import

Adding a URL does not guarantee that Athena can read the page. Some pages require a login, block automated access, or do not expose readable content. If a URL Source shows an error:
  • Confirm that the address is correct.
  • Use a specific page rather than a general site address when possible.
  • Try adding the URL again.
  • Upload a document instead if you have a copy of the material.

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What indexing does not change

Indexing does not change a Source’s scope or permissions. A Personal Source remains personal, a Project Source remains associated with its Project, and a Workspace Source remains available within the workspace. To control who can use a Source, choose the right scope before adding it. See Personal, Project, and Workspace Sources.